Germanna | Policies & Procedures

ADMINISTRATIVE SERVICES

Policies & Procedures

= Policy from 2005-2007 College Catalog and Student Handbook

Administration	Policy#	Point of Contact	Date Revised
College Organization Chart		Human Resources Manager	July-09
Freedom of Information Act		Executive Assistant to the President	Jul-06
Fund-Raising & Canvassing by Student & Community Groups	10160	Director of Marketing and Public Information	Oct-01
Guidelines for Award of Germanna Guarantee Scholarships	10170	Director of Marketing and Public Information	Sep-04
Mass Email to Students	10190	Director of Marketing and Public Information	Jan-06
Mission, Vision & Values of GCC		Director of Marketing and Public Information	Oct-00
Public Information	10180	Director of Marketing and Public Information	April-07
Scheduling & Staffing Guidelines	Memo	Vice President for Administrative Services	Feb-01

Employee & Student Rights	Policy#	Point of Contact	Date Revised
Access & Grievance Policy for Individuals with Disabilities		Coordinator of Counseling Services	09
Accommodations for Students with Learning Disabilities	80100	Coordinator of Counseling Services	Apr-02
Affirmative Action Plan		Human Resources Manager	Mar-03
HIV Infection Policy		Human Resources Manager	Mar-03
Service Animals	80220	Coordinator of Counseling Services	Mar-06
Sexual Harassment & Sexual Misconduct		Human Resources Manager	Mar-03
Student Rights & Responsibilities		Dean of Student Services	09

Facilities Management	Policy#	Point of Contact	Date Revised
Extension Cord Use	20020	Facilities Manager	Jul-02
Key Control	20040	Facilities Manager	Oct-02
Lockout/Tag-out Procedures	20050	Facilities Manager	Jul-02
Non-Capital Construction, Renovation and Repair of College-Owned Facilities	20030	Facilities Manager	Aug-02
Open Flame Policy	10150	Security/Safety Manager	Mar-09
Parking		Vice President for Administrative Services	Mar-03
Smoking Policy		Vice President for Administrative Services	Mar-03
Use of College Facilities	20010	Vice President for Administrative Services	June 08

Financial Management	Policy#	Point of Contact	Date Revised
Acceptance of Personal Gifts	30303	Financial Services Coordinator	February 08
Bank Accounts	30301	Financial Services Coordinator	February 08
Budget Development	30300	Vice President for Administrative Services	Nov-06
Cash Management	30302	Financial Services Coordinator	Oct-02
Contracts	31000	Vice President for Administrative Services	Jun-09
Disbursements - Prompt Pay	30309	Financial Services Coordinator	Aug-02
Equipment Trust Fund	30920	Financial Services Coordinator	February 08
Financial Accounting	30100	Vice President for Administrative Services	Aug-01
Internal Controls	30210	Vice President for Administrative Services	Aug-01
Inventory of Equipment	30940	Financial Services Coordinator	Mar-05
Investment Policy	30950	Vice President for Administrative Services	May-02
Meals and Catering	30802	Financial Services Coordinator	Mar-05
Minority-Owned, Women-Owned & Small Business Owned	30901	Financial Services Coordinator	Aug-07
Purchasing	30120	Financial Services Coordinator	Aug-07
Receiving Goods and Services	30941	Financial Services Coordinator	Mar-05
Small Purchase Charge Card	30910	Procurement Officer	April 07
Surplus Property	30945	Financial Services Coordinator	Mar-05
Travel Charge Card	30801	Financial Services Coordinator	Aug-04
Travel Policy	30800	Financial Services Coordinator	Apr-03

Human Resources	Policy#	Point of Contact	Date Revised
Alternate Work Arrangements	40260	Human Resources Manager	Apr 09
Compensatory and Overtime Leave Policy	40120	Human Resources Manager	Sep-06
Dress Code	40200	Human Resources Manager	July-08
Educational Aid Reimbursement and Continuous Learning Form		Human Resources Manager	June 08
Educational Aid Reimbursement and Continuous Learning Policy	40130	Human Resources Manager	June 08
Educational Aid Reimbursement and Continuous Learning Procedures	40130	Human Resources Manager	June 08
Employee Access to Non-Credit Classes	40170	Vice President of Workforce	Feb-07
Employee Handbook		Human Resources Manager	Sep-05
Employee Recognition & Rewards Program	40160	Human Resources Manager	Feb-07
Employee Recognition Nomination Form	40160	Human Resources Manager	Feb-07
Employee Suggestion Program		Human Resources Manager	Sep-05
In-Band Adjustments for Classified Staff	40190	Human Resources Manager	Aug-01
Recruitment and Selection	40180	Human Resources Manager	Sep-06
Return to Work Program	40220	Human Resources Manager	Sep-01
Staff Professional Development	40240	Human Resources Manager	Oct-03
Whistleblower Policy	40250	Director of Organizational Planning and Assessment	Oct-08

Instruction	Policy#	Point of Contact	Date Revised
Adjunct Faculty Handbook		Associate Dean of Instruction	Fall 2009
Computer Competency Requirements		Instructor	Feb-03
Email Policy	60100	Dean of Distance Learning	Oct-03
Employee Access to Non-Credit Classes	40170	Vice President of Workforce	FEB 07
Faculty Handbook		Administrative Assistant to the Vice President of	Fall 2009
Minors Taking Noncredit Classes	60140	Vice President of Workforce	Nov-00
Nursing and Health Technology Programs Handbook		Dean of Nursing & Health Technologies	July 2009
Nursing Program Student Handbook		Dean of Nursing & Health Technologies	Sept 2008
Professor Emeritus Appointment Policy	60160	Vice President for Academic Affairs and Student Se	May 2009
Substantive Change Policy and Procedures	60150	Vice President for Academic Affairs and Student Se	February 08

Safety & Security	Policy#	Point of Contact	Date Revised
Alcohol Policy	70110	Facilities Manager	June 08
Animals on Campus	030606	Facilities Manager	Mar-06
Blood Borne Pathogens Exposure Control Plan	70200	Security/Safety Manager	Feb 07
Chemical Hygiene Plan	70190	Facilities Manager	Feb 2007
Emergency Closing & Inclement Weather	70140	Vice President for Administrative Services	Jun-06
Procedures for Handling Emergency Situations		Facilities Manager	Oct 2007
Substance Abuse		Facilities Manager	Mar-03
Weapons Policy Statement		Facilities Manager	June 5, 2007
Workplace Violence	70180	Facilities Manager	Feb 2007

Student Services	Policy#	Point of Contact	Date Revised
Academic Honesty		Dean of Student Services	09
Access & Grievance for Individuals with Disabilities		Coordinator of Counseling Services	09
Access to Student Records		Registrar	09
Admission of Sex Offenders	80300	Dean of Student Services	Oct-07
Campus Demonstrations		Dean of Student Services	09
Changes to Official Student Record		Registrar	09
Children on Campus		Dean of Student Services	09
Domicile Appeals Process		Registrar	09
Facsimile Documents		Registrar	09
Fund-Raising by Students or Student Organizations		Dean of Student Services	09
High School / Home School Student Admission		Registrar	09
HIV Infection Policy		Human Resources Manager	09
Notification of Rights Under FERPA		Registrar	09
Retention of Student Records		Registrar	09
Satisfactory Progress Standards for Financial Aid Recipients	80150	Financial Aid Coordinator	July-09
Sexual Harassment & Sexual Misconduct		Human Resources Manager	09
Student Grievance Procedures		Dean of Student Services	09
Student Handbook		Dean of Student Services	09
Student Publications		Dean of Student Services	09
Student Rights & Responsibilities		Dean of Student Services	09
Transcripts		Registrar	09

Technical Services	Policy#	Point of Contact	Date Revised
Computer & Network Security		Technical Support Services Manager	Jul-04
GCC Privacy Policy		Technical Support Services Manager	Dec-00
Information & Technology Access Control	50150	Vice President for Administrative Services	Aug-01
Information Technology Ethics		Technical Support Services Manager	Mar-03
Responsible Use of Computers & Network Systems		Technical Support Services Manager	Mar-03
SIS Access	50160	Technical Support Services Manager	Feb-06
Technology Plan		Technical Support Services Manager	Nov-04
VCCS Computer Ethics Guidelines		Technical Support Services Manager	Mar-03

Please direct questions regarding page content to
blevoy@germanna.edu

Last Revised November 30, 2006
Posted February 26, 2004

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