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ADMINISTRATIVE SERVICES
 
 
Policies & Procedures
 
Administration | Employee & Student Rights | Facilities Management | Financial Management
Human Resources | Instruction | Safety & Security | Student Services | Technical Services
 
Catalog =   Policy from 2005-2007 College Catalog and Student Handbook
 
AdministrationPolicy#Point of ContactDate Revised
College Organization Chart Human Resources ManagerFeb-2010
Environmental Sustainability10210Vice President for Administrative ServicesOct-10
Freedom of Information Act Executive Assistant to the PresidentJul-06
Fund-Raising & Canvassing by Student & Community Groups10160Director of Marketing and Public InformationOct-01
Guidelines for Award of Germanna Guarantee Scholarships10170Director of Marketing and Public InformationSep-04
Mass Email to Students10190Director of Marketing and Public InformationJan-06
Mission, Vision & Values of GCC Director of Marketing and Public InformationOct-00
Public Information10180Director of Marketing and Public InformationApril-07
Scheduling & Staffing GuidelinesMemoVice President for Administrative ServicesFeb-01
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Employee & Student RightsPolicy#Point of ContactDate Revised
Access & Grievance Policy for Individuals with DisabilitiesCatalogCoordinator of Counseling Services09
Accommodations for Students with Learning Disabilities80100Coordinator of Counseling ServicesApr-02
Affirmative Action Plan Human Resources ManagerMar-03
HIV Infection PolicyCatalogHuman Resources ManagerMar-03
Service Animals80220Coordinator of Counseling ServicesMar-06
Sexual Harassment & Sexual MisconductCatalogHuman Resources ManagerMar-03
Student Rights & ResponsibilitiesCatalogDean of Student Services09
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Facilities ManagementPolicy#Point of ContactDate Revised
Extension Cord Use20020Facilities ManagerJul-02
Key Control20040Facilities ManagerOct-02
Lockout/Tag-out Procedures20050Facilities ManagerJul-02
Non-Capital Construction, Renovation and Repair of College-Owned Facilities20030Facilities ManagerAug-02
Open Flame Policy10150Security/Safety ManagerMar-09
ParkingCatalogVice President for Administrative Services Mar-03
Smoking PolicyCatalogVice President for Administrative Services Mar-03
Use of College Facilities20010Vice President for Administrative Services June 08
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Financial ManagementPolicy#Point of ContactDate Revised
Acceptance of Personal Gifts30303Financial Services CoordinatorFebruary 08
Bank Accounts30301Financial Services CoordinatorFebruary 08
Budget Development30300Vice President for Administrative Services Nov-06
Cash Management30302Financial Services CoordinatorOct-02
Contracts31000Vice President for Administrative ServicesJun-09
Disbursements - Prompt Pay30309Financial Services CoordinatorAug-02
Equipment Trust Fund30920Financial Services CoordinatorFebruary 08
Financial Accounting30100Vice President for Administrative ServicesAug-01
Internal Controls30210Vice President for Administrative ServicesAug-01
Inventory of Equipment30940Financial Services CoordinatorMar-05
Investment Policy30950Vice President for Administrative ServicesMay-02
Meals and Catering30802Financial Services CoordinatorMar-05
Minority-Owned, Women-Owned & Small Business Owned30901Financial Services CoordinatorAug-07
Purchasing30120Financial Services CoordinatorAug-07
Receiving Goods and Services30941Financial Services CoordinatorMar-05
Small Purchase Charge Card30910Procurement OfficerApril 07
Surplus Property30945Financial Services CoordinatorMar-05
Travel Charge Card30801Financial Services CoordinatorAug-04
Travel Policy30800Financial Services CoordinatorApr-03
Wireless Stipend Form Vice President of Administrative Services5/16/11
Wireless Stipend Policy31100Vice President for Administrative Services11/9/2010
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Human ResourcesPolicy#Point of ContactDate Revised
Alternate Work Arrangements40260Human Resources ManagerApr 09
Compensatory and Overtime Leave Policy40120Human Resources ManagerSep-06
Dress Code40200Human Resources ManagerJuly-08
Educational Aid Reimbursement and Continuous Learning Form Human Resources ManagerJune 08
Educational Aid Reimbursement and Continuous Learning Policy40130Human Resources ManagerJune 08
Educational Aid Reimbursement and Continuous Learning Procedures40130Human Resources ManagerJune 08
Employee Access to Non-Credit Classes40170Vice President of WorkforceFeb-07
Employee Handbook Human Resources ManagerSep-05
Employee Recognition & Rewards Program40160Human Resources ManagerFeb-07
Employee Recognition Nomination Form40160Human Resources ManagerFeb-07
Employee Suggestion Program Human Resources ManagerSep-05
In-Band Adjustments for Classified Staff40190Human Resources ManagerAug-01
Pre-employment Reference and Background Investigation40230Human Resources ManagerJan 2010
Recruitment and Selection40180Human Resources ManagerMay 2011
Return to Work Program40220Human Resources ManagerSep-01
Staff Professional Development40240Human Resources ManagerOct-03
Travel Reimbursement for Faculty-Ranked Applicants40280Human Resources ManagerJan 2010
Volunteers and Student Interns40270Human Resources ManagerMarch 2010
Whistleblower Policy40250Director of Organizational Planning and AssessmentOct-08
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InstructionPolicy#Point of ContactDate Revised
Adjunct Faculty Handbook Associate Dean of InstructionFall 2009
Computer Competency Requirements InstructorFeb-03
Email Policy60100Dean of Distance LearningOct-03
Employee Access to Non-Credit Classes40170Vice President of WorkforceFEB 07
Faculty Handbook Administrative Assistant to the Vice President of Spring 2010
Minors Taking Noncredit Classes60140Vice President of WorkforceNov-00
Nursing and Health Technology Programs Handbook Dean of Nursing & Health TechnologiesJuly 2009
Nursing Program Student Handbook Dean of Nursing & Health TechnologiesSept 2008
Professor Emeritus Appointment Policy60160Vice President for Academic Affairs and Student SeMay 2009
Substantive Change Policy and Procedures60150Vice President for Academic Affairs and Student SeFebruary 08
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Safety & SecurityPolicy#Point of ContactDate Revised
Alcohol Policy70110Facilities ManagerJune 08
Animals on Campus030606Facilities ManagerMar-06
Blood Borne Pathogens Exposure Control Plan70200Security/Safety ManagerFeb 07
Chemical Hygiene Plan70190Facilities ManagerFeb 2007
Emergency Closing & Inclement Weather70140Vice President for Administrative ServicesJun-06
Hazard Communication70210Safety and Security Manager6/23/11
Procedures for Handling Emergency Situations Facilities ManagerOct 2007
Substance AbuseCatalogFacilities ManagerMar-03
Weapons Policy StatementCatalogFacilities ManagerJune 5, 2007
Workplace Violence70180Facilities ManagerFeb 2007
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Student ServicesPolicy#Point of ContactDate Revised
Academic HonestyCatalogDean of Student Services09
Access & Grievance for Individuals with DisabilitiesCatalogCoordinator of Counseling Services09
Access to Student RecordsCatalogRegistrar09
Admission of Sex Offenders80300Dean of Student ServicesOct-07
Campus DemonstrationsCatalogDean of Student Services09
Changes to Official Student RecordCatalogRegistrar09
Children on CampusCatalogDean of Student Services09
Domicile Appeals ProcessCatalogRegistrar09
Facsimile DocumentsCatalogRegistrar09
Fund-Raising by Students or Student OrganizationsCatalogDean of Student Services09
High School / Home School Student AdmissionCatalogRegistrar09
HIV Infection PolicyCatalogHuman Resources Manager09
Notification of Rights Under FERPACatalogRegistrar09
Retention of Student RecordsCatalogRegistrar09
Satisfactory Progress Standards for Financial Aid Recipients80150Financial Aid CoordinatorJuly-09
Sexual Harassment & Sexual MisconductCatalogHuman Resources Manager09
Student Grievance ProceduresCatalogDean of Student Services09
Student HandbookCatalogDean of Student Services09
Student PublicationsCatalogDean of Student Services09
Student Rights & ResponsibilitiesCatalogDean of Student Services09
TranscriptsCatalogRegistrar09
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Technical ServicesPolicy#Point of ContactDate Revised
Computer & Network Security Technical Support Services ManagerJul-04
GCC Privacy Policy Technical Support Services ManagerDec-00
Information & Technology Access Control50150Vice President for Administrative ServicesAug-01
Information Technology EthicsCatalogTechnical Support Services ManagerMar-03
Responsible Use of Computers & Network SystemsCatalogTechnical Support Services ManagerMar-03
SIS Access50160Technical Support Services ManagerFeb-06
Technology Plan Technical Support Services ManagerAug 09
VCCS Computer Ethics GuidelinesCatalogTechnical Support Services ManagerMar-03
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Please direct questions regarding page content to
blevoy@germanna.edu
 
Last Revised November 30, 2006
Posted February 26, 2004
 
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