Link to Financial Aid Information
Tuition & Fee Schedule |
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Tuition and fees may be paid by cash, check, or credit card (Master Card, Visa or Amex only). Checks or money orders must be made payable to Germanna Community College or GCC for the exact tuition and fee amount as shown. If you are unsure of the total, please leave the tuition amount blank until you complete the registration process. According to policy, the college cannot accept checks made for amounts greater than your tuition and fee total. Tuition and fees are not considered paid until check or credit card payment is honored by the paying agent.
Contract rates are given to businesses that pay taxes in Virginia
and are funding their employee's education. Different rates apply depending
on where the student resides - instate or out of state.
Eligibility for In-State Tuition Rates
The Registrar is responsible for making determinations of eligibility for in-state tuition rates based on information provided by the student on the "Application for Virginia In-State Tuition Rates" included with the College application materials. Eligibility is determined by using State Council of Higher Education guidelines pertaining to Section 23.7-4 of the Code of Virginia.
Generally, in order to be eligible for in-state tuition rates, the student must have been a legal "domicile" of Virginia for a period of at least one full year prior to the planned term of enrollment at the College. Domicile is a technical, legal concept which means more than simple residency in the Commonwealth of Virginia. In order to be considered a legal resident of Virginia, a student must demonstrate his/her intention of remaining in Virginia indefinitely. Demonstration of intent is usually accomplished through objective evidence such as driver's license, automobile registration, voter registration, payment of Virginia state income taxes, ownership of real property, etc. A student under the age of 19 generally assumes the domicile of the parent(s), unless the student has been legally emancipated. A student over the age of 19 may establish his/her own domicile independent of the parent(s). Additional information about eligibility may be obtained from the Admissions and Records Office.
Upon receipt in the Admissions and Records Office, the domicile application will be reviewed for a determination. If the student has been determined to be a nonresident for tuition purposes, the student will be notified of the out-of-state classification. If the student disagrees, the student may request an immediate appeal, orally or in writing, but it must be done within 10 working days of being notified of the original decision. The Registrar will respond to the appeal within 10 working days.
If the student still disagrees, the student may request a final appeal. This request must be made in writing to the Dean of Student Services within 10 working days of the second notification of outcome of the first appeal. The student may expect a response to the final appeal within 10 working days of submission.
Should the student disagree with the final determination, the student then has 30 days to take this matter to the appropriate circuit court.
Changing Status : If the student initially enters the College as an out-of-state student and believes subsequently to have achieved Virginia domiciliary status, an application for Virginia in-state tuition rates must be submitted to the Admissions and Records Office. If a determination is made in the student's favor, the student will become eligible for in-state tuition rates for the next semester in which the student enrolls.
Special Situations : If the student is a member of a military family or employed full-time in Virginia but living out of state, special provisions for determining eligibility for reduced tuition rates exist under Section 23.7-4, Code of Virginia. A child or spouse of a military person stationed in Virginia is eligible for in-state tuition regardless of domicile if: (a) the nonmilitary parent or spouse has resided in Virginia; (b) been employed full-time; and (c) paid personal income taxes to Virginia for the year prior to the semester for which in-state tuition is being sought. To be eligible under this provision through the parent or military spouse, the student must be claimed as a dependent for Virginia and federal income tax purposes.
Students who are employees of Virginia-based employers, classified out-of-state for tuition purposes, are urged to check with the Admissions and Records Office for exceptions to Section 23.7-4, Code of Virginia, through the use of special arrangement contracts.
Active duty military personnel, classified out-of-state for tuition purposes, are eligible for in-state rates if they present a valid tuition assistance form and provided that the location has entered into a special arrangement contract.
Free tuition to State-supported institutions of higher learning is granted to eligible children (ages 16-25) of disabled or deceased veterans of the United States armed forces. Eligibility requires that the disabled or deceased veteran must have been a resident of Virginia at the time of entry into the armed forces or is and has been a citizen of Virginia for at least 10 years immediately prior to the student's application for admission; or, in the case of a deceased parent, the parent must have been a resident of Virginia at the date of his or her death and for at least 10 years prior to his or her death.
Provisions are explained in full in Section 23-7.1 of the Code of Virginia.
Senior citizens may apply for free tuition and fees provided for by the Senior Citizens Higher Education Act of 1974. Students at least 60 years of age who have been domiciled in Virginia for one year are eligible to audit up to three courses per semester free. Additionally, if their federally taxable income did not exceed $15,000 for the year preceding enrollment, they may take courses for credit without cost on a space-available basis. Consult the Admissions and Records Office for details and assistance. Policy limits tuition-free enrollment to a maximum of 49% of any credit class.
A student shall be eligible for a refund for those credit hours dropped during the refund period only.
Regular Semester : full refund during the
first 14 calendar days of the semester for credits dropped.
Special sessions : full refund during the period that represents
15% of the session for credits dropped.
Canceled courses : full refund for courses canceled by
the College.
The student activity fee will be refunded if a student withdraws from all courses in which he or she was enrolled and the all-course drop is done during the refund period. No refund of the activity fee will be made after the refund period.
Note : For exact schedule adjustment dates, please consult the Schedule of Classes. Eligibility for a refund requires the completion of an official drop form.
Public Law 102-325, enacted July 1992, mandates an interim refund procedure. Under this procedure, eligible Title IV recipients who completely withdraw for the term of enrollment may have refunds credited to accounts with outstanding balances. Detailed information on these refunds is available from the Financial Aid Office.
A refund will be given for the difference between the student's tuition charges and the number of credit hours for which the student remains enrolled. Refunds will be at the per-credit-hour rate, but no refund will exceed the student's tuition charges.
Please note : The refund form must be received by the Admissions and Records Office by the date listed for each term as "Last Day for Refund." Drops may be done in person, Mondays and Thursdays, 8:30 a.m.- 7:00 p.m., and Tuesdays, Wednesdays and Fridays, 8:30 a.m. - 5:00 p.m., or placed in the drop box located across from the Counseling Office at the Locust Grove Campus.
If a student is eligible for a refund and has an outstanding debt to another State agency, the Commonwealth Treasurer's office may apply the refund to the outstanding debt. If there is no other outstanding debt, the refund check will be mailed from the Commonwealth Treasurer's office to the address on the student's record.
How to Receive a Refund : If the student does not plan to attend any course(s) and wishes to receive a refund, the student must complete and submit a drop/add form to the Admissions and Records Office on or before the published "last day for refund." Drop/add forms are available in the Admissions and Records Office. After the refund period, there will be no refund. All requests for exceptions to the policy should be addressed to the Vice President of Academic Services.
If the student is still attending school, a refund is processed after the "last day for refunds," as published in the schedule, for dropped courses. Checks are mailed to the student from the Commonwealth Treasurer's office.
If a student completely withdraws from school, a refund will be processed immediately at the student's request to the Cashier by presenting a copy of the drop/add form.
If a refund is to be credited against a credit card, the student must present to the Cashier the credit card that the tuition was charged against.and a copy of the charge slip for which tuition was paid.